R. STAHL AG's Supervisory Board is formed in accordance with Germany's One-Third Participation Act (DrittelbG) and consists of nine members: Three members are employee representatives, and the other six are shareholder representatives Three of the six members of the capital side are from the founding families. In the opinion of the Supervisory Board, more than half of these members should be independent within the meaning of the recommendations under Chapter C. of the German Corporate Governance Code as amended on December 16, 2019, i.e. at least four members. According to the recommendations in C. 6 and C. 7 (independence from the company and its Management Board), the indicators listed there as well as the recommendations in C. 9 and the explanatory statement of the Code on C. 6 (independence from a controlling shareholder), all shareholder representatives are currently independent in the opinion of the Supervisory Board. It is true that in 2021, the Chairman of the Supervisory Board, Mr Peter Leischner, and the Deputy Chairman of the Supervisory Board, Ms Heike Dannenbauer, have been members of the Board for more than 12 years, so that one of the indicators of the Code against independence of the Executive Board and the company is present. The Supervisory Board nevertheless considers Mr Leischner and Ms Dannenbauer to be independent and justifies this as follows in accordance with recommendation C.8 of the Code: Both have only a relatively minor shareholding in the company, they have never been employees or members of the Executive Board and do not have any significant business relationship with R. STAHL AG. Above all, according to the assessment of the other shareholder representatives, the contributions and expressed positions of Mr. Leischner and Ms. Dannenbauer in the course of their entire Supervisory Board activity demonstrate their independent position towards the company.
R. STAHL's international customer orientation is also reflected in the Supervisory Board, which includes several members with experience abroad. The proportion of women is 33.33 %.
There are no conflicts of interest among the current members of the Supervisory Board; in the case of new candidates, careful checks are carried out in advance to establish whether there are any conflicts of interest. On December 31, 2021, members of the Supervisory Board held 2.68 % of the voting capital. With regard to the remuneration of the Supervisory Board, reference is made to the system of remuneration of the Supervisory Board approved by the 28th Annual General Meeting on 15 July 2021 with a majority of 83.7 % (Annual General Meeting). The actual remuneration is broken down and presented individually in the remuneration report.
The Supervisory Board of R. STAHL AG has the task of appointing the Executive Board of the company, supervising it in the management of the business and assisting it in an advisory capacity.
The Supervisory Board meets at least five times a year to discuss the issues under discussion and to pass the necessary resolutions, usually on the basis of reports submitted by the Executive Board and documents received in advance to prepare for the meeting. In 2021, the Board met six times, including a constituent meeting. If necessary, the Supervisory Board convenes for additional or extraordinary meetings. The possibility of adopting resolutions by written circular is used relatively rarely and only in cases that are particularly urgent. Minutes of the meetings are prepared and distributed to all members of the Supervisory Board as well as to the Executive Board of the company (only insofar as it participated). Resolutions passed by circular letter are documented in the form of minutes of the adoption of the resolutions. In addition, there are information meetings without a formal session character, if required.
In addition to the constant discussion of strategic issues, the Supervisory Board decides on the adoption of the annual financial statements and examines the planning for the next three years submitted to it by the Executive Board. In addition, the Supervisory Board deals with the analysis of the operational development of the R. STAHL Group as well as with questions of risk management and compliance.
In personal meetings as well as through verbal or written statements, the Executive Board regularly informs the Chairman of the Supervisory Board about the development of the company and discusses current issues with him. Where necessary, the Chairman of the Supervisory Board reports on the topics discussed between the Executive Board and him at the meetings of the Board.
Each year, the Chairman of the Supervisory Board describes the activities of the Supervisory Board and its committees in his report to the shareholders, which is printed in the Annual Report. It is also available at the Annual General Meeting and will be read out on request.
In the 2021 reporting year, the Supervisory Board again followed the recommendations of the GCGC and complied with them to the extent that seems appropriate for a company of the size of R. STAHL AG in terms of good corporate governance. The Declaration of Compliance issued in December 2019 and updated on 1 October 2020 due to the introduction of an anonymous whistle-blower system is available to shareholders on the R. STAHL AG website and in the Annual Report.
The Supervisory Board conducts an annual self-assessment (formerly "efficiency review") with the help of a continuously developed questionnaire. The questionnaire covers all areas of the Board's work, such as the supply of information, the culture of discussion and the cooperation among each other. The evaluation is anonymous. The results are submitted to the Chairman of the Supervisory Board who presents them in detail to the entire Board for discussion at the following meeting. Jointly gained insights are implemented.